Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00066176

Description Activated On:  1/26/2023 11:45:33 AM


Position Purpose:
Describe the primary purpose of this position and how it contributes to the organizationís objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

This is a management position responsible for the direction and operation of the Division of Preservation Incentives within the Pennsylvania Historical and Museum Commissionís State Historic Preservation Office (SHPO). This Division is responsible for oversight, education and promotion of federal and state incentive programs, including Historic Preservation Tax Credits, Keystone Historic Preservation Grants, Pennsylvania Historical Markers, and the Historic Property Inspection Program.


Description of Duties:
Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Management and Supervision

Assists the Bureau Director in the management of the Pennsylvania State Historic Preservation Office (SHPO). Serves as part of the SHPO leadership team to strategically manage the bureauís priorities.

Supervises, directs, and evaluates work plan activities of personnel in the Division of Preservation Incentives to ensure incentive program responsibilities are successfully accomplished.

Monitors division workload via PA-SHARE and collaborates with staff to readjust as needed.
Collaborates and coordinates programs, special initiatives, and activities with other divisions and sections within the SHPO and with other Commission bureaus as needed and requested.

Assists with preparing and implementing a comprehensive statewide historic preservation plan as well as the preparation and implementation of a strategic plan for the Pennsylvania Historical and Museum Commission (PHMC).

Participates in all required Commonwealth training for supervisors to successfully carry out position responsibilities.

Participates in ongoing professional development related to historic preservation incentives programs and other best practices as appropriate.

Develops an annual professional development plan in collaboration with SHPO leadership team and division staff.

Develops annual division work plans for staff responsibilities and initiatives to prioritize work.

Directs and coordinates the activities of professional and administrative staff, as well as interns and volunteers, to meet SHPO goals and priorities.

Determines staffing requirements and participates in the hiring process to recruit, interview, and select staff.

Contributes to PA SHPO and PHMC publications such as the Blog of the Pennsylvania Historic Preservation Office and Pennsylvania Heritage Magazine.

Works proactively with other SHPO divisions and sections to develop historic property identification and evaluation methodologies and best practices.

Assists in the preparation of the SHPOís various annual and quarterly reports.
Assists with the interpretation and fulfillment of Right to Know Law information requests as needed.

Adheres to PHMC general safety rules and safety rules specific to this position and immediately corrects any safety hazards in the work area and report same to supervisor.
Performs other related duties at the direction of the SHPO director.

Policy and Partner Relations

Develops strategic partnerships to coordinate historic preservation programs and activities with organizations, institutions, agencies, local governments, and other partner organizations.

Reviews and comments on proposed legislation and regulations that address historic preservation programs, as required.

Keeps abreast of statutes, regulations, and guidance affecting the divisionís work and provides interpretation for division staff, partners, and the public.

Develops model agreement documents and provides recommendations on improving PHMC and SHPO contracting.

Applies a wide range of qualitative and quantitative methods to assess and improve the SHPOís effectiveness in carrying out program responsibilities.

Recommends policy for the Commissionís grant programs, including allocation of funding among grant programs, developing grant priorities, and implementing grant guidelines.

Interprets and applies National Park Service guidance and the Secretary of the Interiorís Standards for the Treatment of Historic Properties.

Oversees the interpretation and application of federal, state and local codes, regulations, and standards for historic buildings.

Reviews and recommends improvements in the implementation of Federal and State laws, regulations and standards governing historic preservation.

Provides comments on policy and guidance as well as needed technical assistance to national historic preservation organizations, such as, the National Conference of State Historic Preservation Officers, National Park Service, Preservation Action, and the National Trust for Historic Preservation.

Manages special state and federal grant programs as available and required.

Coordinates the review of complex projects and facilitates communications and meetings among appropriate parties to resolve issues.

Organizes and conducts training for the public, partners, and professionals on federal and state historic preservation programs and related topics.


Decision Making:
Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisorís signature.

1. Independently consult, manage, and monitor complex reviews under various preservation incentive programs.
2. Assign and prioritize division work.
3. Organize, analyze, and synthesize data and information and prepare guidance for use by SHPO partners and the public.
4. Review reimbursement requests and determines whether project expenses are eligible for reimbursement.
5. Determines if state and federal funds were expended according to terms and conditions of agreements.
6. Conduct site visits and participate in meetings as needed to advise and assist SHPO partners.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Meet or exceed the Secretary of the Interiorís Professional Qualification Standards for History, Architectural History or Archaeology.

Licenses, registrations, or certifications:

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N/A
 
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N/A
 
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Essential Functions
: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
 1. Compile, interpret, and communicate complex information
 2. Manage projects effectively and meet mandated deadlines
 3. Establish and maintain productive working relationships
 4. Communicate effectively both orally and in writing
 5. Organize and conduct meetings and trainings
 6. Evaluate and improve program processes
 7. Supervise division work and staff
 8. Use a personal computer, PA-SHARE, and associated software
 9. Lift and move up to 20 pounds
 10. Travel and required and participate in onsite inspections of buildings and construction projects