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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00225816 |
Description Activated On: 7/14/2023 3:57:17 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Negotiation Engineer’s position is established in the Contract Management Section, with primary responsibility on electronic Engineering Agreements and paper Agreements for Engineering Districts 5-0 and 9-0. The purpose of this position is to administer requests for consultant services, provide support to the Department Consultant Selection Committee, review and evaluate consultant engineer’s proposals, negotiate Engineering Agreements and Supplements thereto, prepare the written and electronic Engineering Agreements, and administer the execution of Engineering Agreements. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Performs a variety of complex engineering duties associated with the selection, negotiation, and execution of engineering agreements. Meets with consultants and District representatives to negotiate details of engineering agreements. Negotiates revisions to existing agreements Analyzes price proposals submitted by consultants and reviews comments from District Offices and other Central Office review agencies. Assists Department employees and external customers in the interpretation and application of Publication 93 and other related policy as they acquire the services of consultants. Revises, updates and interprets the Department's Publications 93 and 442. Resolves problems associated with invoicing. Answers questions from consultants and District personnel regarding interpretation and clarification of various aspects of the Engineering agreements. Prepares both paper and electronic Engineering Agreements. These agreements include price proposals, technical proposals, legal provisions, estimated progress reports, DBE goals, purpose of the agreement, and schedule. Obtains solutions to problems which prevent the execution of the engineering legal agreement. Provides technical support to ECMS users with the regard to the operation of the system, as well as assisting in trouble-shooting problems as they arise. Provides guidance and support related to consultant agreements for both professional and rank and file Department employees. Reviews and recommends approval for requests to advertise for third party agreeemnts. Evaluates requests for Supplemental Agreements. Reviews and recommends approval for consultant selection procedures for local Municipalities involved in Third-Party Federal-Aid Agreement. Reviews and recommends approval for consultants that were selected by local Municipalities to perform work under a Third-Party Federal-Aid Agreement. Explains the Department's consultant selection procedures to consultants who inquire about performing work for the Department. Prepares and updates the Department's procedures related to consultant agreements. Visits Engineering Districts as necessary to discuss the consultant engineering agreement process and related problems. Assists with the Bureau's evaluation of potential consultants' design errors. Coordinates as necessary with the Federal Highway Administration, the Office of Chief Counsel, and/or the Office of the Comptroller regarding policy deviations. Run Crystal Reports for new work assignments and selection book preparation. Updates paper agreement merge documents and NPMs as necessary. Represent the Consultant Agreement user community related to ECMS. Serve as point of contact and technical lead related to ECMS needs, enhancements, testing and trouble-shooting. Participate on the ACEC/PA Contract Administration Sub-committee. Performs other related duties as required. Career Development: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Fair Labor Standards Act (FLSA) Unless directed by your supervisor or manager, comply with stated work hours for the 7.5/8.0 hour day. Safety: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. It is necessary to interact both orally or in writing with the Department Executive Staff, Senior Management, other Department Managers, Section employees, District personnel, personnel from other State and Federal agencies, engineering consultants and engineering organizations in order to carry out assigned duties and responsibilities. It is necessary to carry out assigned duties with minimum written or oral instructions from the Contract Management Section Chief. It is necessary to be able to read and understand Federal and State policies in regard to Engineering Agreements and related functions. It is necessary to use a telephone to communicate with consultants, District personnel, etc. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Professional Engineer 2. Class C Driver's License 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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